Privacy Policy
Effective Date: 01 February 2023.
Welcome to GreenTec Recruitment ("we," "us," "our"), a recruitment company committed to safeguarding your privacy and complying with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This Privacy Policy outlines how we collect, use, disclose, and protect your data when you visit our website https://www.greentecrecruitment.com/ ("the Website"). By accessing or using the Website, you agree to the terms of this Privacy Policy.
1. Information We Collect
a. CVs Uploaded: When you submit your Curriculum Vitae (CV) through our website or other platforms, we collect personal information such as your name, contact details, work experience, education, and any other details provided in your CV.
b. Complaint Forms: We collect personal information through complaint forms, which may include your name, contact information, nature of the complaint, and any supporting details you provide.
c. Anonymous Whistleblower Complaint Forms: For anonymous whistleblower complaints, we collect details related to the complaint provided by the individual, while ensuring their identity remains confidential.
2. Legal Basis for Data Processing
We will only process your personal data where we have a lawful basis to do so. The legal bases for processing your data include:
a. Contractual Necessity: Processing necessary for the performance of a contract with you or to take steps at your request before entering into a contract (e.g., when matching your CV with job opportunities).
b. Legitimate Interests: Processing necessary for our legitimate interests as a recruitment company, such as handling complaints and improving our services.
c. Consent: Processing with your explicit consent, for instance, when sharing your CV with prospective employers.
3. Use of Information
a. Recruitment Services: The primary purpose of collecting CVs is to match potential candidates with relevant job opportunities. Your CV will be shared with prospective employers only after obtaining your explicit consent.
b. Handling Complaints: Information gathered through complaint forms will be used to investigate and address the concerns raised by individuals in an appropriate manner.
c. Anonymous Whistleblower Complaints: We use the information provided in anonymous whistleblower complaints to address any potential misconduct, fraud, or inappropriate behavior within the organization.
d. Communication: We may use your contact details to respond to your inquiries, provide updates, and send important information related to our services.
e. Improvement of Services: To enhance and personalize user experience, we may use aggregated and anonymized data for internal analysis and to improve our services.
4. Data Sharing and Disclosure
a. Prospective Employers: Your CV will be shared with potential employers only after receiving your explicit consent.
b. Third-Party Service Providers: We may engage third-party service providers to assist with specific functions, such as website maintenance, data analysis, or customer support. These providers will have limited access to your data and will be bound by confidentiality agreements.
c. Legal Obligations: We may share your information if required by law or in response to valid legal requests, such as court orders or government investigations.
5. International Data Transfers
We may transfer your personal data to countries outside the European Economic Area (EEA) or the UK. In such cases, we will ensure that appropriate safeguards are in place, as required by applicable data protection laws.
6. Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
7. Security Measures
We employ reasonable security measures to safeguard your personal information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet or electronic storage system can be guaranteed to be completely secure.
8. Your Rights
a. Access and Rectification: You have the right to access and correct your personal information stored by us.
b. Withdrawal of Consent: You may withdraw your consent for the use of your personal information at any time by contacting us.
c. Deletion: You can request the deletion of your personal data, subject to legal obligations.
d. Objection and Restriction: You have the right to object to the processing of your personal data and request restrictions on certain processing activities.
9. Complaints
If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the relevant data protection authority.
10. Updates to Privacy Policy
This Privacy Policy may be updated periodically. The revised version will be posted on our website with the effective date mentioned.
If you have any questions, concerns, or requests regarding your personal information or this Privacy Policy, please contact us at ccharlton@greentecrecruitment.com.
By using our website, you acknowledge that you have read, understood, and agreed to this Privacy Policy.